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Sources of Federal Government and Employee Information

Atlantic Pilotage Authority

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Table of Contents

General Information

Institutional Functions, Programs and Activities

Additional Information

General Information

Background

As a result of recommendations made by the Royal Commission on Pilotage in Canada, the Pilotage Act was assented to by Her Majesty and the Governor-in-Council and proclaimed February 1, 1972. More information on the Atlantic Pilotage Authority can be found here https://www.atlanticpilotage.com/eng/about-the-apa/history.html

The Pilotage Act created four pilotage regions with specific authorities; thereby, replacing a large number of local pilotage districts. The four pilotage authorities; Atlantic, Laurentian, Great Lakes, and Pacific. The Atlantic Pilotage Authority report to Parliament through the Minister of Transport.

The Atlantic Pilotage Authority (APA) was established in 1972 pursuant to the Pilotage Act and is defined by the Financial Administration Act, (Schedule SC 1983-84, 31) designated a Schedule III Part I Crown corporation.

Responsibilities

The role of the Authority is to establish, operate, maintain and administer; in the interest of safety, an efficient and economical pilotage service within its geographical boundaries - all coastal waters in the Atlantic region. As a further goal, the authority prescribes tariffs of pilotage charges that are fair; reasonable and consistent with providing revenues sufficient to permit the Authority to operate on a self-sustaining financial basis. More on the Mandate, Mission & Vision Statement of the Authority can be found here.

The APA is responsible for the General Pilotage Regulations, APA Regulations, and Non-Compulsory Area Regulations.

Institutional Functions, Programs and Activities

Licenses and Pilotage Certificates

Attestation that pilots meet the physical, mental, security and knowledge criteria to pilot ships, or classes of ships, in the pilotage region, or an area thereof.

Assessing pilot credentials and training results.

Description: Information pertaining to the issuance of licences and certificates to individuals who meet the pilotages authority's criteria for piloting vessels, or classes of vessels, in the pilotage region, or an area thereof.

Document Type: Certificates of Competency, Passports, Birth Certificates, Medical reports

Record Number: APA LIC 001

Suspension and Cancellation of licenses and pilotage certificates

Description: Information regarding hearings and decisions by the pilotage authority on the suspension or cancellation of licenses and pilotage certificates issued by the pilotage authority.

Document Type: Medical reports, Authority Investigation Summary

Record Number: APA LIC 002

Pilotage Services

Provision of pilotage services and authorisations by the authority of the pilotage region.

Waiving the Requirement for Pilotage

Description: Documents related to the issuance of compulsory pilotage waivers authorizing a ship to navigate in a pilotage area without a license pilot at the helm.

Document Type: Written applications, policies, statistical information

Record Number: APA WAI 001

Provision of pilotage services - assigning licensed pilots to ships navigating in the pilotage area.

Description: Records pertaining to the request for pilotage and the corresponding delivery of the service.

Document Type: Dispatching log records; Pilotage licences; Customer details

Record Number: APA PIL 001

Registry of Marine Pilots

  • Bank number: APA PPU 010

Description: This bank describes information on physical characteristics, licences, certificates and marine incidents of pilots and apprentice pilots bound by contract with the Authority and are obtained under the Pilotage Act.

Class of Individuals: General public.

Purpose: This bank retains a register of certificates and qualifications required under the Pilotage Act.

Consistent Uses: May be used to verify that pilots and apprentice pilots meet the requirements of the Pilotage Act as to their ability to carry out their duties. Retention and Disposal Standards: These records are retained in our office two (2) years from the date which the pilots or apprentice pilots cease to be employed and then are sent to the National Archives of Canada.

Related Record Number: APA OPD 005

TBS Registration: 20091699 Bank Number: APA PPU 010

Ship casualty reporting of marine incidents, in the pilotage area, involving licensed pilot.

Description: Records pertaining to a pilotage incident for which a ship in the compulsory pilotage area causes loss or damage to any other vessel or to property located in or adjacent to the waters in that area, whether or not loss or damage results to the ship.

Document Type: Authority Investigation Summary Document

Record Number: APA INC 001

Regulatory Affairs

Description: Documents related to tariff assessment and consultation of the charges applicable to each pilotage service offered by the pilotage authority. Tariffs are regulatory instruments published in the Canada Gazette and subject to notice of objection to Canadian Transportation Agency.

Document Type: Tariff Charges, CTA hearings, Consultation Meeting Documents (agendas, participant lists, handouts)

Record Number: APA TAR 001

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

Classes of Personal Information

In the course of conducting the programs and activities of the Authority, categories of personal information may be accumulated which are not contained in the specific personal information banks previously described in this entry. Such personal information includes identification cards, staffing, training, grievances, official languages, disciplinary measures, occupational safety and health, parking and travelling expenses. This information is stored as part of the general subject files, the records of which are not normally retrievable by name of individual or other personal identifier. Specifics must be provided concerning the subject matter, related program activity, as well as the date on which the information was received by the Authority and to whom it was addressed.

The personal information in these subject files is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.

Manuals

  • Dispatching Procedures
  • Pilot Licence Register
  • Pilotage Tariffs
  • Service Contracts
  • Working Rules

Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult the Atlantic Pilotage Authority's completed Access to Information (ATI) summaries https://www.atlanticpilotage.com/eng/reports/completed-access-to-information-requests.html. To make an informal request, contact:

Atlantic Pilotage Authority
Cogswell Tower
2000 Barrington Street, Suite 910
Halifax, Nova Scotia B3J 3K1

The Atlantic Pilotage Authority conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Atlantic Pilotage Authority
Cogswell Tower
2000 Barrington Street, Suite 910
Halifax, Nova Scotia B3J 3K1

Please note: Each request made to [name of institution] under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Atlantic Pilotage Authority.

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

Cogswell Tower
2000 Barrington Street, Suite 910
Halifax, Nova Scotia